2nd Judicial District Clerk Review On-Line Documentation

Document Types

This feature configures the codes and information that will be passed to the CMS associated with the documents that are included in the submission.

When a filer addes documents to the submission they are asked what type of document they are including. For each document the filer enters this feature defines the following:

Code - the case management code that is entered for this type of document
Description - the descriptive field displayed to the filer on the 'Add Document' Screen.
New Case - identifies if this type of document can be added when initiating a case.
Existing Case - identifies if this type of document can be added as part of follow-up filings.
Attachment - identifies if this type of document should be treated as an attachment to another document.
Fee - identifies if this type of document may require a fee.
URL - identifies if this type of document has a 'Document Form' associated with this type of document.
Classification - identifies classification fields for the document repository. Not all courts need this field so Tybera removes the editing of this field.

During the design and configuration process Tybera assists the court in configuring this page. This list will reflect the number of document codes that are configured in the case management system. For example, if the court has 900 document codes then there should be a similar number of entries in this table. As part of the design process Tybera asks the court to create a spread sheet that includes the codes, description, whether it is a part of a new case or follow-up case, and if fees are required. Tybera then loads the tables with this information. Later the court may wish to change or update this information.

Most courts need attachments. Attachments are used to identify documents that are exhibits or secondary parts of a document. For example, limits are set on how big a document can be in size. Most courts limit a document to 250 pages or 2 MegaBytes in size. If a document is larger than the limit they are required to break the document into smaller parts. The court may wish to create a document code for Chapter 2, Chapter 3, and so forth so the filer can break their large documents down. The attachment feature then causes eFlex to ask the filer what document the attachment is associated with when they add the document to the submission. If they try to add an attachment before they have added the main document the attachment is associated with they will not be able to identify any association.

Fees can be required, optional, or not required. If a fee is required or optional the Review and Approve screen asks for payment information. If a fee is required the Review and Approve screen will not move forward if the filer does not enter payment information. There are some exceptions to this when fee waivers are allowed.

This feature works in conjuction with the category feature. The information the filer sees is based on a combination of this feature and the category feature. The category feature is a filter for this feature.